PhpScheduleIT is a web-based reservation system that allows students, staff, and faculty to reserve
equipment provided by the ITS Help Desk. To use phpScheduleIT one must first register within the
phpScheduleIT system.
How to Register:
- Navigate to http://www.ndsu.nodak.edu/ndsu/scheduleIT
- You will be asked for your Electronic ID (EID) and password.
- Click "Login"
- You will be asked to provide some information about yourself.
-
- First, please enter a phone number that you can be reached at. This phone
number will be used to contact you regarding your reservation.
- Next, please enter your current standing. You may choose only one; student,
staff, or faculty.
- After successfully completing these steps, you may use the phpScheduleIT
system.
**Staff and Faculty, If you can not reserve your desired equipment, contact the ITS Help Desk at
231-8685 opt. 1**
Reserving Equipment:
- Login to the phpScheduleIT system.
- Start by clicking on the picture of the magic wand. This will take you to the
reservation wizard page.
- Indicate the desired dates and times for your reservation.
- Click the "Check for Availiable Resoures button".
- Indicate the desired resource(s) by clicking on the checkmark box to the left of
the equipment.
-
- If the checkmark box has been grayed out then that piece of equipment is not
avaliable during the desired dates and times.
- Once your equipment has been seleted, you may click "Save".
- You may then close the "Reservation Wizard" at this time.
** To ensure that your reservation has been created correctly, you may need to refresh the main
phpSchedulIT page and view your reservation under the "My Reservations" section.**
Modifying / Deleting a Reservation:
Modification:
- Login to phpScheduleIT
- Reservations are displayed under the "My Reservations" section.
- To modify your reservation click the "Modify" link to the left of the
reservation.
- A reservation modification window will pop up. At this time you may
change the equipment, date, or time.
- Once you have made the appropriate changes, click the "modify" button at the bottom
of the page.
- You may then close the reservation modification window.
- Click refresh on your web browser to ensure your reservation changes were
successful.
Deletion:
- Login to phpScheduleit
- Reservations are displayed under the "My Reservations" section.
- To delete your reservation click the "Delete" link to the left of the
reservation.
Cost Units:
Each user is assigned a specific number of units. One hour of resource usage is equivalent to one unit.
Equipment can only be reserved if the user has enough units available. Once the equipment is checked back
in, the used units will be added back to the users pool of units.
**For example; If a user has ten units and they request a piece of equipment for three hours they would
have 7 units left until they return that equipment.**
Check out and Reservation Policies:
- Check out equipment is intended for educational use only to aid in projects,
presentations and the delivery of academic material.
- In order to serve you better, we only take reservations via the web.
- Users must present a valid NDSU ID card at the time of equipment
checkout.
- A reservation is not a guarantee. If the equipment reserved is not available, a
replacement may be found.
- Reserved equipment will only be checked out the user whose name appears on the
reservation.
- Users must read, understand, and sign the equipment checkout receipt before given
the equipment.
Equipment Check In:
- Equipment must be returned in the same cosmetic and functional state that it was in
when checked out.
- All equipment accessories (memory cards, cables, manuals, ect.) must be returned
with the equipment and in the same cosmetic and functional state that it was in when checked
out.
- Equipment must be returned at the same location it was checked out unless stated
otherwise.
- Users must sign the equipment check in receipt to indicate that they have returned
the equipment.
Late Equipment Penalties:
Equipment that is returned late may affect following reservation resulting in other individuals not
receiving the equipment that they have reserved for use.
- Equipment must be returned within 30 minutes of the end of the reservation to avoid late
penalties.
- If a user does not return equipment, they may be billed for the replacement cost of the
equipment.
- Upon the second occurrence of late equipment return in one academic semester, the
offending user will be restricted to a small pool of equipment and restrictions will be made to the
length of the reservation times.
- Upon the third occurrence of late equipment return in one academic semester, the offending user will
not be allowed to check out any equipment for the remaining length of the academic year.