Information Technology Services

After a brief interruption to address technical issues, the upgrade to GroupWise 7 restarted on Tuesday, July 17, for anyone still using version 6.5. Users who have already upgraded to GroupWise 7 can continue to use that version without interruption.

The upgrade is being distributed incrementally, so you may not see the upgrade option on your computer for several days

When the upgrade becomes available on your computer, you will be prompted with a dialog box offering you the option to "upgrade or cancel."

If you choose to cancel, you will need to use the Web version of GroupWise until the upgrade is completed on your computer. The Web version of GroupWise is available at groupwise.ndsu.edu

If you choose to upgrade, the process will take five minutes or less. During the upgrade, your computer may appear to be inactive. Please be patient. Once the upgrade is complete, restart your computer if you are prompted to do so.

Anyone having difficulties with GroupWise should contact the Help Desk at 1-8685 or NDSU.HelpDesk@ndsu.edu

For more information, scroll down or choose from the following:

• What's New in the GroupWise 7 Client
• What's new in GroupWise 7 WebAccess
• Archiving Your GroupWise Items
• Setting up GroupWise to Find Addresses Using LDAP
• GroupWise Tips

[Note that this section refers to the client, which is the software installed on your computer.]

Home View

The Home View is a quick view of your most important information. The Home View uses panels to display the information in sections. By default, the Home View displays your calendar for the day, your checklist items, and your unread messages in a two-column view.

However, the Home View is fully customizable. You can create additional panels that display the information you need. In addition, you can select to have only a one-column view. This stacks the panels into one column instead of the default two columns. As well as showing panels, you can display your folder list and the Quick Viewer.

Multiple Calendars

You can now create multiple calendars in GroupWise. Each new calendar that is created is assigned a color. When the new calendars display in the calendar view, the appointment background color matches the color of the calendar that it belongs to.

All Day Events

GroupWise now has support for all day events. All day events are displayed at the top of the calendar view. When you create an all day event, by default it does not mark the time as busy.

Interactive Tutorial

A link has been added to the Help menu that takes you to an interactive tutorial about customizing your Home folder.

Quickly Adding Contacts to Your Personal Address Book

You can now quickly add any recipient in an item to any personal address book by right-clicking on the recipient, then selecting the address book to add the user to.

Spell Check as You Type

Use spell checking as you type to check for misspelled words, duplicate words, and irregular capitalization in items you are creating.

When spell checking finds a misspelled word as you type, the word is underlined in red. You can see a list of suggestions, add the word to your word list, always skip the word, or disable spell checking as you type by right-clicking the red-underlined word.

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[Note that this section refers to the Web-based version of GroupWise.]

The GroupWise 7 WebAccess client offers a number of enhancements, including:

• New look and feel similar to the Windows client
• Drag-and-drop functionality to easily move items between folders
• Context-sensitive right-click menus on Mailbox and Calendar items for easy access to commonly used features (for example, Open, Reply, Forward, Accept, Decline, Delete, and so on)
• Enhanced item properties (including delivery status, send options, and Junk Mail Handling results)
• Mark Read item action
• Automatic name completion from your Frequent Contacts Address Book
• Folder management, so that you can rearrange the folders in your folder list, add and delete folders, and share folders more easily
• Work in Progress folder, so that items you save in your Work in Progress folder in the Windows client or Cross-Platform client are available to you in the WebAccess client
• Quick Find feature for fast full-text searches through your mailbox without setting Advanced Find options
• Inline Calendar appointments, tasks, and notes
• Posted Calendar appointments, tasks, and notes

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Just as in GroupWise 6, achiving items from your Mailbox gives you a way to save the items you want to keep without having them take up space in your Mailbox. Archiving helps you manage your quota more efficiently. Archived items are removed from your online Mailbox and sent to your archive directory.

Create Your Archive Directory

Before you can archive items, you need to create an archive directory on your user folder (U:) on your network drive.

1. From the Main Window, select Tools | Options
2. Double-click Environment.
3. Select the File Location tab.
4. Specify the path of your archive directory in the Archive directory: box. (U:\GroupWiseArchive\)
5. If this directory does not exist, choose the option of having the system create it for you.
   (If you may be asked a second time to create the directory for the "mail cache," click OK)
6. Select OK, and then Close.

To archive an item:

1. Open an item from the Mailbox, Calendar, or Sent Items folder.
2. Select Actions | Move to Archive or right-click the item and select Move to Archive from the pop-up menu.
   

To automatically archive items:

1. Select Tools | Options.
2. Double-click Environment, and then select the Cleanup tab.
3. Select Auto-Archive After: for each item type.
4. Specify the number of days after the item is delivered or completed that you want it to be sent to your archive.
5. Select OK and then Close.

To view your archived items

Click on the Online dropdown arrow at the top of the folder list and select Archive. (Remember to change your setting back to Online when you're done viewing your archived items.)

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Just as in GroupWise 6, it is possible to look up addresses of people at NDSU who are not GroupWise users. To do this, you need to configure an address book called Novell LDAP Address Book

1. In GroupWise, click on the Address Book button and select the Novell LDAP Address Book in the Online column. Click the Directories button.
2. In the Internet Directory Accounts window select Novell LDAP Address Book and click Properties
3. Under the NDSU LDAP Properties window Connection tab, in the Account Server name field, enter: ldap.ndsu.nodak.edu and 389 in the Server port field
4. Select the Searching tab. In the Search base field enter: dc=ndsu, dc=nodak, dc=edu Click OK
5. Select the NDSU LDAP directory and click Set as Default and then click Close

You can now enter a name or part of a name and click on the Retrieve button to search the NDSU LDAP database for email addresses or phone numbers. you may need to reboot your computer before the search feature will function.

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• You can easily change between the GroupWise 7.0 Look and the GroupWise 6.5 Look. To change looks, click the Nav Bar Options drop-down arrow > Tools > Options, then double-click Environment. Click the Appearance tab, then select the scheme (look) you want.
• The Home View is a quick look at your most used information. Click Home on the Nav Bar.
• The Nav Bar gives you quick access to your most used folders.
• To add additional folders to the Nav Bar, click the Nav Bar Options drop-down list, then click Customize Nav Bar.
• Panels display an abbreviated look at your most important information for a folder.
• To add a panel, click the Panel drop-down arrow, then click Add Panel.
• The simple folder list displays folders pertaining to the folder you are currently in.
• To display the simple folder list, click the status bar, then click Simple Folder List.
• The full folder list displays all folders regardless of what folder you are currently in.
• To display the full folder list, click the status bar, then click Long Folder List.
• To change the header font size, right-click the header, select Header Font Size, then select the header font size.
• To change the header text color, right-click the header, select Header Text Color, then select the color you want.
• To reset the header text color and font size, right-click the header, then select Reset to Default.
• To display the Main Menu, click the Main Menu icon on the right side of the window.
• To display the QuickViewer, click the QuickViewer icon on the right side of the screen.
• To display the Folder list, click the Folder list icon on the right side of the screen.
• To do a Quick Filter on the active panel, type the search parameter in the Filter field at the top of the window.
• To clear a Quick Filter, press ESC.
• To change individual appearance settings, click the Nav Bar Options drop-down arrow > Tools > Options, then double-click Environment. Select the Appearance tab, make any changes you need, then click OK.
• To change the GroupWise color scheme, click Tools > Options, then double-click Environment. Click the Appearance tab, then select a color. Click OK, then click Close.
• When you perform a search, attachment content is also searched.
• Signatures can now include pictures. To add a picture to your signature click Tools > Options, then double-click Environment. Click the Signature tab, then click New to add the signature. An editor displays where you can create your signature. Click OK, then click Close.
• You can access the online User Guide by clicking Help > User Guide.
• You can see and manage contacts (people, organizations, groups, and resources) from the Contacts folder in your Mailbox. Any changes you make in the Contacts folder are also made in the corresponding address book (Frequent Contacts by default).
• Use the Checklist folder to create a master task list. You can move any item to this folder and arrange it in the order you want.
• You can create a checklist area in any folder. Click the folder, then select Checklist from the Display drop-down list. The checklist area displays at the top of the folder.
• You can read about all the new features in GroupWise in Help. Click Help > What's New.

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